Office Manager; m​/f​/d

Job Description

Position: Office Manager (m/f/d) Our Client:Our client, a fast-growing AI company working with world-class engineering talent from leading global AI labs, are hiring for an Office Manager / Executive Assistant to join their team.This is a combined Office Manager and Executive Assistant role, ideal for someone who enjoys variety, ownership, and being the person who “just gets things done.”You will be responsible for ensuring smooth day to day operations while providing critical diary and administrative support to the leadership team.Your Responsibilities: Executive Assistant / Diary ManagementFull diary management for the CEO, including scheduling meetings, calls, and travelCoordination of calendars across internal teams and external stakeholdersManaging priorities in a fast changing environment and proactively resolving clashesOffice & Operations ManagementDay to day management of the Doha officeOffice supplies, snacks, utilities, and general upkeepLiaising with banks, payroll providers, and service vendorsSupporting onboarding logistics (access passes, documentation, equipment)Booking travel, accommodation, and logistics for team membersSupporting team relocations, offsites, and international travelActing as the go to person for ad hoc operational tasks as they ariseYour Qualifications:Minimum 3 years’ experience in diary management (essential)Experience in a startup, scale up, VC, or fast paced environment preferredHighly resourceful, proactive, and solutions drivenComfortable with ambiguity and taking ownership without detailed instructionsStrong organizational and communication skillsFluent in EnglishPositive, energetic attitude and strong cultural fit with a young startup teamPrevious Office Manager or EA experience supporting senior leadershipExperience setting up or scaling office operationsExposure to international teams and travel coordination#J-18808-Ljbffr